UCE Week 3 – opening a new service centre

As some of you may know, my role for the last six months has been setting up a new student services centre at Flinders University. This new service, called Flinders Connect, opened its doors this week to students, so I thought it would be an opportune time to write a brief reflection on the week in relation to the psychology aspect of the UCE152 MOOC.

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UCE152 Week 2 – the psychological aspects behind customer experiences

This week’s topic in UCE152 was the psychological foundations which underpin customer experience, which provided some good brain food as we count down to the opening of Flinders Connect.

The first reflection relates to a concept known as expectation confirmation theory, which can be summed up neatly in the diagram below.

"Expectation confirmation theory" by DanSoper - Own work. Licensed under CC BY-SA 3.0 via Commons - https://commons.wikimedia.org/wiki/File:Expectation_confirmation_theory.png#/media/File:Expectation_confirmation_theory.png
“Expectation confirmation theory” by DanSoper – Own work. Licensed under CC BY-SA 3.0 via Commons – https://commons.wikimedia.org/wiki/File:Expectation_confirmation_theory.png#/media/File:Expectation_confirmation_theory.png

In other words, our satisfaction relates to our expectations, the perceived service we get, and the disconnect (for better or worse) between the two. A follow up point was that initial expectations will have an impact on our overall satisfaction – the higher our expectations are coming in, the more likely we will be satisfied, even if the service has fallen below expectations. This is a fascinating part to me in the lead up to the opening of the service centre, as it flies somewhat in the face of the ‘be gentle on us’ mindset I’ve been personally thinking of promoting for our early days while we ‘find our feet’ as a services team. Should we instead be trying to set the expectations for students of the quality they will receive right from the outset? I can’t shake the feeling that the risk of trying to build expectation is greater than the risk of students having low expectations of our service – at least at the outset. This has also got me thinking about the expectations we have of ourselves in contrast to the expectations that students will have of us. On the latter I really have no idea what students will expect in terms of quality of service. This is possibly a blessing – a ‘blank canvas’ to work with in terms of client expectations.

The second reflection relates to the emotional responses that we want to elicit from the current students who come to us for support. We are, like most service centres, almost completely out of the picture from the mind of a student in their initial purchase decision. Nobody will choose to study a degree at Flinders university because our support team is awesome, and it is arguable as to how much an impact we would have on students returning for future study, or as an influencer to other potential students. What I do think is material in this context however is our ability to remove administrative barriers for students in order to let them focus on the main game – studying towards achieving their qualification.

What emotions do we want them to feel after they’ve been served by us? Perhaps relief, calmness and a sense of security in knowing that if they hit another administrative ‘distractor’ then we’ll be there to help. To me this sits in the lower right-hand quadrant of Russell’s Affect Circumplex – we don’t necessarily need to aim for students to leave us in the upper right-hand quadrant of intense joy after we serve them, but we do want them to leave us knowing we’ve solved their problem so they can forget us as quickly as possible and get back to focusing on their studies. Like many service centres, the support we provide and the emotions we can elicit might not attract a swathe of new business, but if we do well then it should reduce the number of students who disengage from the university, and in the worst cases leave altogether.

This scenario is quite different between the current students who come to us for support and the potential future students who come to us as the first point of call for studying at Flinders. For these, it is more important to try and elicit more of the ‘upper right hand quadrant’ of experiences – in the ideal scenario, these potential students would leave us at the very least interested, and at best excited, at the prospect of coming to Flinders. This reflection has been useful to put a more structured model around the differences between these two groups of users, and will be valuable as part of our internal training processes as we start to form as a team.


Understanding Customer Experience – Week 1

Tonight marked the start for me of my first properly ‘open’ MOOC course – Understanding Customer Experience.

I’ll be using this blog as part of the course with the tag UCE152 as the identifier for related posts, so for those who are regular readers you might see some different (and hopefully interesting) posts here focused on customer experience.

To my fellow course participants – I look forward to learning more from you in the weeks ahead!